Last Updated: January 6, 2026
Notary Etcetera LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our notary services or visit our website.
Information We Collect
Personal Information
When you use our notary services, we collect personal information that may include:
- Full name and contact information (email, phone number, address)
- Government-issued identification information
- Document details and copies of documents to be notarized
- Payment information (processed securely through third-party payment processors)
- Communication records (emails, messages, phone calls)
Technical Information
When you visit our website, we may automatically collect:
- IP address and browser information
- Device information and operating system
- Pages visited and time spent on our website
- Referring website addresses
How We Use Your Information
We use the information we collect to:
- Provide notarial services and maintain notary records as required by law
- Verify your identity and comply with legal requirements
- Process payments and billing
- Communicate with you about appointments and services
- Improve our services and customer experience
- Comply with legal obligations and prevent fraud
- Send service updates and promotional communications (with your consent)
Legal Basis for Processing
We process your personal information based on:
- Legal Obligation: As a notary public, we are required by law to collect and maintain certain information
- Contract Performance: To provide the notary services you request
- Legitimate Interest: To operate our business and improve our services
- Consent: For marketing communications and optional services
Information Sharing and Disclosure
We do not sell your personal information. We may share your information only in the following circumstances:
- Legal Requirements: When required by law, court order, or government request
- Service Providers: With trusted third-party service providers who assist in operating our business (e.g., payment processors, scheduling platforms)
- Business Transfers: In connection with a merger, sale, or acquisition of our business
- Protection of Rights: To protect our legal rights, prevent fraud, or ensure safety
Data Retention
As a notary public, we are required by Florida law to maintain notary records for a minimum period. We retain:
- Notary journal entries and related documents as required by state law (typically 10 years)
- Business records in accordance with applicable laws and regulations
- Other personal information only as long as necessary for the purposes outlined in this policy
Data Security
We implement appropriate technical and organizational security measures to protect your personal information, including:
- Encrypted data transmission and storage
- Secure authentication processes for Remote Online Notarization
- Limited access to personal information on a need-to-know basis
- Regular security assessments and updates
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Your Rights and Choices
You have the right to:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information (subject to legal retention requirements)
- Opt-Out: Unsubscribe from marketing communications at any time
- Object: Object to certain processing of your personal information
To exercise these rights, please contact us using the information provided below. Please note that we may be legally required to retain certain information.
Remote Online Notarization (RON)
When using our Remote Online Notarization services:
- Video and audio recordings are made as required by law
- These recordings are securely stored and retained as mandated by Florida law
- Identity verification is performed using approved methods
- Session data is encrypted and protected
Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance your experience. You can control cookies through your browser settings, though some features may not function properly if cookies are disabled.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
Notary Etcetera LLC
Email: info@notaryetcetera.com
Phone: (954) 669-0127
Address: Fort Lauderdale, FL
Compliance
This Privacy Policy is designed to comply with:
- Florida notary laws and regulations
- General Data Protection Regulation (GDPR) where applicable
- California Consumer Privacy Act (CCPA) where applicable
- Other applicable privacy laws and regulations